iLounge iPad 2 Buyers' Guide

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Ask iLounge 8-28-09

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By Jesse Hollington

Applications Editor, iLounge
Published: Friday, August 28, 2009
Category: Ask iLounge

Ask iLounge offers readers the opportunity to get answers to their iPod-, iPhone-, iPad-, iTunes-, or Apple TV-related questions from a member of the iLounge editorial team. We'll answer several questions here each week, and of course, you can always get help with more immediate concerns from the iLounge Discussion Forums. Submit your questions for consideration using our Ask iLounge Submit Form. We reserve the right to edit questions for grammar, spelling, and length.

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And now, for this week's Ask iLounge column:

Q:

My daughter, my wife, and I all have an iTunes account. All three of us are using the same computer and each of us has a separate iTunes library loaded on the same computer. This setup uses lots of memory. Is it possible to load one version of iTunes onto an external hard drive and still have our own separate accounts?

- Scot

A:

You can definitely share the same iTunes library across more than one user account on your operating system as well as having multiple iTunes Store accounts for the same iTunes library.

To consolidate your library, you can either use an external hard drive or even a shared folder on your internal hard drive that all users have access to (ie, C:Music). You can start by moving one of your three iTunes libraries to this shared location—detailed instructions on how to do this can be found in our iPod 201 article on Transferring your iTunes Library.

Once you have moved the first library to a shared location, the next step will be to export the information from your other two iTunes libraries so that you can consolidate all of your information into the new, primary library. You can export each library to an XML file by choosing File, Library, Export Library from the iTunes menu and specifying a location for your library XML file. This XML file can then be imported into your new, main iTunes library by using the File, Library, Import Playlist option.

Following the import of these XML files, running the “Consolidate Library” option, as described in the article above, will then bring all of your music from the other libraries into the single “iTunes Music” folder used by the primary library.

Alternatively, if your ratings, playlists and play counts from the other libraries are not critically important, you could instead choose to simply add the media content from the other libraries into your new, primary iTunes library by using the File, Add to Library function in the iTunes menu and simply pointing at the other media files.

Note that in either case, if you had a lot of the same music across your three iTunes libraries, you will end up with duplicates in your new, consolidated library. You can track these down by using the File, Show Duplicates option in iTunes or by using a third-party application such as Dupe Eliminator for iTunes.

On the other hand, if you find that your media content is almost entirely identical across all three libraries, then it may be simpler to just determine which few songs are not in your main library and import those manually.

Once you’ve consolidated all of your music into a single iTunes library, simply ensure that all three user accounts are pointing to the same iTunes library in the shared location. This can be done by holding down the SHIFT key when starting iTunes, which will present a dialog box asking you to either create or choose a new iTunes library to use. Simply click “Choose Library” and browse to the path where your new, shared iTunes library is stored.

Note that although iTunes can easily support all of your family’s iPods from a single library you may want to set up synchronization using “Selected Playlists” to determine which music is synchronized to each iPod. It is also important to note that if you are automatically synchronizing all of your iPods to the same iTunes library, information such as ratings, play counts and last played dates will be shared across all three users, so when one family member listens to a song on their iPod, the play count and last played date will get updated for everybody.

Q:

I use three iPods (a fourth-generation iPod nano, a second-generation iPod touch, and an 80 GB iPod classic) with a single copy of iTunes running on a desktop Dell. The main library is synched in its entirety to the 80 GB classic. I have separate smaller libraries for the nano and the touch, selected upon iTunes startup (by holding down the shift key, which lets me specify which to launch). I do all new purchases in the main library and then manually copy the songs/folders to the smaller libraries. Is there an automatic way to have all new purchases appear in all three libraries? I can’t just add the “Purchases” folder because it doesn’t appear when I view the iTunes folder, either in iTunes itself via the “Add Folder” option or in Windows Explorer. Any ideas?

- Steve

A:

Although your playlists in iTunes are not represented in the underlying file system, you can actually copy tracks directly from iTunes itself to another folder simply by selecting them in your iTunes window and then dragging and dropping the selected tracks to a folder in Windows Explorer. iTunes will copy all of the selected tracks to the destination folder.

Therefore, in this case you could simply highlight the newly-added tracks in your “Purchased” playlist, drag-and-drop them to another folder, and then add them to your other iTunes libraries from there.

That having been said, however, it sounds like you may be over-complicating your iTunes setup. There is rarely a need to configure separate, smaller libraries to support lower-capacity iPods and maintain a separate media collection for each. Instead, you could synchronize all of your iPods to the same iTunes library and set up playlist sets for your lower-capacity iPods.

Each iPod you connect to iTunes has its own synchronization preferences, independent of any other iPods that you may be syncing to the same library. Among these preferences is the ability to synchronize only selected playlists rather than your entire iTunes library.

So in this case, you would simply set up a series of playlists to use on your iPod nano and iPod touch, containing all of the music and other media content that you want synchronized to these devices. Once you have these playlists setup, simply connect each of your iPods to your computer, select them from the Devices list in iTunes, and choose the “Music” tab to configure which playlists you would like to synchronize to that specific iPod. iTunes will sync only the content listed in those playlists to that particular iPod, and you would manage which tracks you want on your iPod simply by modifying the content of those selected playlists.

Note that the same method can be used for synchronizing movies and TV shows to your iPod—simply choose the Movies or TV Shows tabs, respectively, and choose either the individual Movies or TV Shows you wish to sync by title, or choose to sync by playlist and select the playlists containing the movies or TV shows you would like to sync to your device.

Since you would be using a single iTunes library in this case, you have the advantage of reducing the amount of storage required on your computer as well as being able to share other metadata such as ratings and play counts across all of your iPod devices.

Further, you would be better able to take advantage of Smart Playlists to help manage the content on each of your iPods. A Smart Playlist is basically just a saved search where all tracks meeting the search criteria are included in a dynamically-updated playlist. For instance, if you wanted all newly-purchased content to be automatically synced to all three iPods without having to worry about adding the tracks to device-specific playlists, you could easily use the built-in “Recently Added” Smart Playlist or create your own variation on it to limit the scope by size.

Q:

I recently bought a second-generation iPod touch that has Bluetooth capabilities. I have tried but failed to pair the iPod touch Bluetooth with any of the Bluetooth headpieces used for cell phones. I realize the iPod touch can output in stereo but I listen to a lot of audiobooks and podcasts. A monaural sound output would be fine with me. But the 3-4 earpieces I have tried will not work. Why not?

- Bob

A:

Unfortunately, Bluetooth headsets made for cellular headset/handsfree audio are not compatible with the iPod touch.

Support for different Bluetooth devices and features is determined by the Bluetooth “profiles” that are available on the devices. A Bluetooth profile defines the capabilities of a device and how it communicates with other Bluetooth devices. For Bluetooth communication to occur between two devices, they must both support the same Bluetooth profile.

There are three Bluetooth profiles that are commonly used for Bluetooth audio communication. The first two, “Headset” and “Handsfree” are intended for two-way monaural audio between a headset device and a cellular phone, and are the profiles used for cellular phones and cellular phone Bluetooth headsets. The “A2DP” profile is designed to provide one-way stereo audio from your device to a set of earphones for the purpose of listening to music playback.

All models and previous firmware versions of the iPhone provide support for the Headset and Handsfree profiles for using a Bluetooth headset for phone calls. However, this capability is limited to phone-related audio; you cannot stream your iPod playback, even monaurally, to a Bluetooth headset.

The iPhone 3.0 OS has added the A2DP profile to the iPhone 3G, iPhone 3GS and iPod touch 2G, so that you can now associate an A2DP device with your iPhone or iPod to listen to your music and other audio playback. The catch, however, is that since the iPod touch does not have a phone component, there is no need for it to support the Headset/Handsfree profiles, since these are not designed for audio playback but rather voice communications. Further, even on the iPhone a Headset/Handsfree Bluetooth device can only be used for phone-related audio such as phone calls and Visual Voicemail.

Almost all phone Bluetooth headsets use the “Headset” and/or “Handsfree” profiles, which the iPod touch does not support. In order to use a Bluetooth headset with your iPod touch, you will need to find a headset that specifically supports the A2DP profile, almost all of which are stereo headphone accessories designed for listening to music.

You can find more information on the specific Bluetooth profiles supported by the various iPhone and iPod touch models in Apple’s knowledgebase article: iPhone and iPod touch: Supported Bluetooth profiles.

Q:

My iPod has 160GB and should be able to hold around 40,000 tracks however after just over 19,000 being loaded it is now full. Previously I have had over 30,000. So what is wrong this time is there some duplication going on?

- Anonymous

A:

There are a couple of possible reasons why you may not be able to store as many songs on your iPod as the advertised capacity.

Firstly, it’s important to understand that not all music files are created equally, and can vary in size depending on the format and bit-rate used, and of course the length of the song itself. Apple’s capacity estimates are based on four-minute songs encoded using the AAC encoder at 128 kilobits per second (kbps). A 128kbps AAC or MP3 file takes up approximately 1MB of storage for every minute of audio playback. This means that a 160GB iPod, with 160,000 MB of storage, would be capable of storing approximately 160,000 minutes of music encoded at 128kbps. With the average song being 4 minutes in length, this translates to approximately 40,000 songs.

However, it’s not uncommon these days for music to be encoded at higher bit-rates, such as 192kbps or 256kbps, and in fact most music purchased from the iTunes Store now comes in a 256kbps AAC format. These bit rates provide higher quality by encoding more audio data for each minute of audio. The result is larger song files to store the additional data required for the higher quality audio: approximately 2MB per minute of audio in the case of a 256kbps file.

Therefore, if your music library is made up mostly of 256kbps AAC or MP3 files, you will only be able to store approximately 20,000 of these on your 160GB iPod.

You can determine the bit-rate and size of your songs simply by choosing View, View Options from your iTunes menu and enabling the Bit-rate and Size columns.

This will display this information in your iTunes library column view beside each of your tracks.

That having been said, another thing to check is to ensure that you don’t have any space on your iPod being taken up by “orphaned” files. iTunes and the iPod use a database to store your track information, and there are some situations in which files can be written to the iPod without being updated into the iPod’s file index. A common cause of orphaned files is unplugging the iPod from your computer without waiting for iTunes to finish syncing with it; since iTunes updates the iPod’s database at the end of the sync operation, this results in a scenario where new content has been copied to the iPod, but the iPod database has not been updated to include this new content.

The result is storage taken up on your iPod that neither iTunes nor the iPod know what to do with. You can easily check if this is the case by selecting your iPod from your iTunes Devices’ list and checking the Capacity bar at the bottom of the screen:

If the orange “Other” bar looks excessively large, this could indicate the presence of orphaned files. Note that it is not abnormal to have some space taken up by “Other” since this represents any data on your iPod that iTunes doesn’t specifically recognize as audio, video or photos. This can include information such as album artwork, iPod Games, or any files you may have stored on your iPod manually as an external hard disk. Numbers in the 1-2GB range for “Other” are not abnormal, since album artwork is counted in this number and consumes approximately 100KB per track.

If you find that the “Other” number is excessively high, however, you will basically need to “Restore” and reload your iPod in order to clear out these orphaned files. You can do this by clicking the “Restore” button on the “Summary” tab for your iPod within iTunes, which will erase everything on your iPod, including all of these orphaned files, and return it to its factory defaults. Once the restore is complete, you can sync all of your music back onto your iPod from iTunes as you normally would.

Q:

When I was a kid I used my dad’s iTunes account, and I’ve purchased many movies and TV shows there. Now I’ve created my own iTunes account and I can transfer my movies and songs over to my new library, but I can’t play them on my account because they’re bound to his. I got all of my songs onto my account by burning them to CD’s and than just importing them onto my computer and when I did this they’re no longer bound to his account. However, TV shows and movies are more tricky. Is there any way to transfer the TV shows and movies to my account?

- Nick

A:

Unfortunately, there is no way to actually transfer “ownership” of these files to your iTunes Store account. However, you can play them in your own iTunes library on your own computer simply by authorizing your computer for you dad’s iTunes Store account. Each iTunes Store account can be authorized on up to five different computers and you can therefore share purchased music and video content between any of those authorized computers.

To authorize your computer for another iTunes Store account, simply choose Store, Authorize Computer from the iTunes menu and enter in the iTunes Store account name and password when prompted.

Note that this user name and password only needs to be entered once to authorize the computer for that purchased content, after which you will be ready to play that content on that computer as well as transfer and play it on any iPods that you are synchronizing with that computer. The password must be re-entered only if you wish to actually purchase any new content with that particular iTunes Store account.

Q:

I recently inherited an iPod touch from my 23-year-old sister who passed away. I found pics of her that she only had on the iPod that we don’t have anywhere else. I would like to know if there is a way to download them to my computer before I reset the iPod. I am desperate to keep the pictures, please help!!!! Thank you.

- Tiffany

A:

There are several third-party tools that can be used to easily copy photos from an iPod touch. One such app worth looking at is iPod Access Photo, which is available for both the Mac and Windows platforms. A trial version is available so you can check it out and confirm that it will work for you; a license costs $13.

Note that photos are not stored on the iPod touch in their original resolution, but rather a resized version is copied to the iPod touch by iTunes. This means that the maximum resolution photos you will be able to recover is approximately 640x480, although obviously, this is far better than not having these photos at all.

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Ask iLounge Archives:

2-3-12: Deleting pictures from Photo Stream, Transferring Apps to a new iTunes library, Apple Universal Dock and iPhone 4S, Getting Track Names after CD Import, Video Playlists on the iPad

11-25-11: Removing music after activating iTunes Match, Smart Playlists and iTunes Match, Backing up data from an iPhone, Syncing MP3s to an iPod nano, Migrating Playlists to a new Computer

11-11-11: Configure Apple IDs on family iOS devices, Recovering lost audiobooks, Unable to disable passcode lock on iOS devices, Buying an iPod for audio-only use, Preventing deleted tracks from coming back from an iOS device

11-4-11: iPhone 4S storage capacity doesn't match, Transferring HD video from iPhone 4S to a computer, Recovering photos from iPod touch, Notification Center and iMessage in iOS 5

10-21-11: Using iCloud's Find My iPhone on older devices, Batch deleting photos in Camera Roll, Using iTunes Gift Cards internationally, Audiobooks and iCloud, Merging contacts from two devices into iCloud

See the rest of the Archives...

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