Multiple iPads sharing contacts in a company | iLounge Article

Article

Multiple iPads sharing contacts in a company

Ask iLounge offers readers the opportunity to get answers to their iPod-, iPhone-, iPad-, iTunes-, or Apple TV-related questions from a member of the iLounge editorial team. We'll answer several questions here each week, and of course, you can always get help with more immediate concerns from the iLounge Discussion Forums. Submit your questions for consideration using our Ask iLounge Submit Form. We reserve the right to edit questions for grammar, spelling, and length.

View the complete Ask iLounge archives...

Q: I have set up several iPads for my Board of Directors. One of them has all of his contacts showing up on several of the others. How do I stop the sharing and what must I do for the others to be able to have their own contacts shared?

- Derald

A: If you’re setting up multiple iPads in a business environment, you’re likely using a single iTunes Store account to load a set of common apps onto these devices. Depending on your set up process, the Apple ID for your iTunes Store account will also be used as the default iCloud account, resulting in all of the iPads sharing the same contacts, calendars, and other iCloud information. While this is handy for an individual user, since it saves them the trouble of logging in to the same account several times, it can obviously be a problem when configuring multiple devices for other people.

To address this, you should either disable iCloud contact synchronization or delete the iCloud account from each of the devices entirely, choosing to “Keep on My iPad” when prompted for what to do with contact and other iCloud information. This will result in contacts being stored locally on the device only, although they can still be synced over USB or Wi-Fi with iTunes on a Mac or Windows PC.

Alternatively, you can setup an individual iCloud account for each of your Directors so that they will be synchronizing their own contacts with their own accounts. To do this, first delete the iCloud account on the device as above, and then sign in to or create a new iCloud account; the local contacts will automatically be uploaded to the new iCloud account and continue be synchronized from there.

Note that although creating and assigning individual iCloud accounts can be a useful way to allow wireless sync to a Mac, PC, or iPhone, you will need to ensure that this fits into any company policies or compliance legislation that you are required to observe regarding the storage of company information on external servers—Apple’s iCloud servers in this case. Alternative solutions such as Exchange ActiveSync can be used to sync contact information and calendars with an on-premises system such as an Exchange server, or a corporately approved online service such as Google Apps for Business.

The ideal way to deploy multiple iPads is to use the Apple Configurator tool for Mac or the iPhone Configuration Utility for Windows. More information on iOS device deployment in a business environment can be found at Apple’s iPad in Business page.

The most asked question at iLounge.com:

How do I copy content from my iPod/iPhone onto my computer?

Converting DVDs, web video, TV shows and more:

The Complete Guide to iPod, Apple TV and iPhone Video Formats

Converting DVDs, web video, TV shows and more:

The Complete Guide to iPod, iPhone and Apple TV Video Conversion (Mac)

Converting DVDs, web video, TV shows and more:

The Complete Guide to iPod, iPhone and Apple TV Video Conversion (Win)

Best Speakers?

Best Headphones?

Best Case?

Best In-Car Solution?

Best Battery Extender?

Find more answers in the latest publications in our Library. Free downloads developed by the editors of iLounge!

Ask iLounge Archives:

1-24-14: Viewing only downloaded iTunes Match tracks

1-22-14: Splitting purchased content between two iPads

12-13-13: Non-Bluetooth Lightning dock speakers

12-11-13: Shared Apple ID and switching away from iPhone

12-6-13: Syncing multiple iCloud data with a family Mac

Read more recent Ask iLounge articles...

View the complete Ask iLounge archives...

« Sending iMessages to an iPhone that is out of coverage

Contacts and iMessages appearing on multiple iPhones »

Related Stories

Comments

If you have a comment, news tip, advertising inquiry, or coverage request, a question about iPods/iPhones/iPad or accessories, or if you sell or market iPod/iPhone/iPad products or services, read iLounge's Comments + Questions policies before posting, and fully identify yourself if you do. We will delete comments containing advertising, astroturfing, trolling, personal attacks, offensive language, or other objectionable content, then ban and/or publicly identify violators.

Commenting is not available in this section entry.
Sign up for the iLounge Weekly Newsletter

Email:

Recent News

Recent Reviews

Recent Articles

Sign up for the iLounge Weekly Newsletter

Email:

iLounge is an independent resource for all things iPod, iPhone, iPad, and beyond.
iPod, iPhone, iPad, iTunes, Apple TV, Mac, and the Apple logo are trademarks of Apple Inc.
iLounge is © 2001 - 2014 iLounge, Inc. All Rights Reserved. Terms of Use | Privacy Policy