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Tips & Tricks

Viewing and Managing all of your Apple devices in iOS 10.3

A new section added at the top of the Settings app in iOS 10.3 adds a handy single place for viewing a lot of the information associated with your Apple ID, including a single point of access for the iCloud, iTunes & App Store, and Family Sharing sections that were previously scattered about elsewhere. However, Apple has also added a few new features in this section to provide you with access to information that you could only find by logging into the iCloud or Apple ID web sites before.

Among this is a new section that displays all of the devices associated with your Apple ID, including not only your iOS devices, but also your Macs and any Apple Watch or Apple TV devices that you’ve signed into. This goes beyond just a list, however — tapping on any of these devices will bring you to a screen showing you more details. This includes a shortcut for Find My iPhone/iPad/Mac/Watch and whether it’s enabled or not and status of iCloud backups for iOS devices, followed by model, OS version, and serial number information. Devices that support Apple Pay will also show a list of the cards that have been added to each device, along with the ability to remove all of your cards from that device. It’s a handy way to keep track of all of your iOS devices, especially if you need to quickly find the serial number of a Mac or iPad that you don’t have with you, or want to remove your payment information when you’ve misplaced a device.

Capturing iOS and tvOS screenshots using your Mac

By now it’s pretty common knowledge that you can grab a screenshot from any iPhone, iPad, or iPod touch simply by pressing the home and sleep/wake buttons simultaneously, saving a PNG image of whatever is on the current screen to your on-device photo library. While this works well enough in most cases, sometimes the necessary finger gymnastic can make it a bit tricky to capture more complicated screenshots, such as when playing a game or trying to capture a “peek” screen from a 3D Touch gesture.

Sharing HomeKit Access

Once you’ve started to deploy more than a couple of HomeKit accessories in your home, you’ll likely reach a point where you’ll want to ensure that your other family members can also access and control them. Fortunately, Apple has considered this in the design of HomeKit, and in fact has even improved these features with iOS 10 and tvOS 10.

To add a user to your HomeKit home from your iPhone, simply open up the “Home” app and tap the arrow in the top-left corner. On this screen you’ll see the name of your home, a listing of any of your Home Hubs, and an “Invite…” button. Tapping this allows you to invite anybody with an Apple ID to share control of your home, and if you’re using iCloud Family Sharing, the app will even helpfully offer up your list of family members to get you started. Note that if you’re managing more than one Home, each one gets its own sharing list, so you can let the whole family control the lights in your main home, while perhaps only allowing your spouse or partner access to the cottage.

Correcting your iPhone’s Pronunciation

We wrote a few years ago about how to help Siri recognize difficult names that you speak to your iPhone, but if you regularly use the voice features to have your iPhone read text to you, you may get annoyed with the constant mispronunciation of certain words — especially proper names, which are almost always tricky. Fortunately, there’s actually a way you can teach the correct pronunciation of certain words to your iPhone (or other iOS device).

Converting your child’s Apple ID into a Children’s Account

When Apple introduced Family Sharing in iOS 8, we mostly welcomed it as a great solution for those families trying to figure out the best way to share iTunes and App Store purchases among multiple family members. The new feature is especially useful for families with children, as each can have their own iCloud, iTunes, and App Store accounts, with their own passwords and preferences and purchasing capabilities that must be approved by the parent. However, one thing we ran into very early on with the new Family Sharing feature was that Apple didn’t appear to provide any means to convert an existing account into a child account. Let’s face it, until Family Sharing came along with its support for Children’s Accounts, the only way to create an Apple ID for a child under the age of 13 was to fudge the child’s birthday, and there are undoubtedly more than a few folks who took that approach just to make sure that their children could have their own parentally-supervised Apple IDs.

Of course, it seems that Apple has been tacitly aware of this all along as well, and although there are no obvious support articles or other instructions to walk you through the process, Apple has provided a loophole by which you can “come clean” and convert your children’s “teenage” Apple IDs into proper “Children’s Accounts” without having to set up entirely new Apple IDs for them. To start the process, first ensure that your child’s Apple IDs has been added to Family Sharing, and then log in to your child’s Apple ID on the web at appleid.apple.com and edit their account information to enter their correct birthday. As soon as you enter a birthday that places them under 13 years of age, you’ll get a prompt alerting you that parental consent is required, that this process will convert the account into a “children’s account” and an e-mail request will be sent to the family organizer.

Keep in mind that as the warning prompt suggests, this process is irreversible, and the account will be permanently converted to a children’s account until the child reaches 13, based on the new date of birth that you’ve entered. It’s also important to mention here that once you’ve completed this process, you won’t be able to change the date of birth without contacting Apple support, so double-check to make sure you’ve entered it correctly before continuing. Clicking “Continue” will send an email to the family organizer (which should be you in this scenario), although until it’s been approved, the request can still be cancelled.

An e-mail should appear in your inbox shortly asking for your approval to update your child’s birthdate and change their account into a children’s account.

Clicking the “Approve Request” button will take you to the Apple ID sign-in page in your web browser of choice, and once you’ve signed in you’ll be shown the birthday change (where you’ll have another chance to correct it if needed) and a Parent Privacy Disclosure and will need to confirm the change by entering the security code from whichever credit card is assigned to the primary payment method for your family; the payment verification method is more or less the same procedure required to set up a children’s account from scratch, as detailed in Apple’s knowledgeable article on Family Sharing and Apple ID for your child.

Once you’ve approved the request, your child’s date of birth will be updated and their Apple ID will be irrevocably converted to a children’s account and associated with your family. Children’s accounts must be associated with a family until they’re 13 years of age, however Apple has provided a way to transfer children’s accounts between families should you ever need to do so.

Filtering Explicit Language in Siri

If you’ve got kids at home with their own iPad or iPod touch, it won’t be long before they figure out that they can have a chat with Siri, and unfortunately while Siri’s voice recognition is pretty good, it can’t always keep up with the developing language skills of a young child. So it’s not surprising that sometimes Siri won’t quite be able to accurately transcribe what they’re trying to say, but sometimes Siri can get it embarrassingly wrong, throwing up words that you might not be ready to explain the meaning of to your kids.

Fortunately, there’s an option tucked away inside the Restrictions settings found on every iOS device (and even the Apple TV) that can tell Siri to filter out any explicit language it hears. You can find it in the iOS Settings app, under General, Restrictions. By default, this option is switched on, meaning Siri allows for explicit language in queries (although she will still scold you for using it sometimes). Turning this option off won’t prevent Siri from responding to explicit language queries, but it will censor any inappropriate words that it transcribes. A second option in this screen also allows you to prevent Siri from going out and searching the web — probably also a good idea if you want to prevent Siri from inadvertently bringing up inappropriate websites when it misunderstands a search request.

Finding Flagged or Unread Messages in all Mailboxes

While iOS 7’s smart mailboxes and the new message filters in the iOS 10 Mail app are great for finding flagged and unread items in a single folder such as your inbox, they’re less useful for those situations where you’ve archived a flagged message or filed it away in another folder. Fortunately, the iOS Mail app has a pretty robust search feature borrowed from its bigger brother on macOS, including the ability to search for message status in addition to message content.

Scrolling up to the top of your message list in any mailbox reveals the search field, and if you tap on this you’ll immediately see predefined “Suggested Searches” for unread messages, flagged messages, messages from VIPs, and messages with attachments. Tapping on any one of these immediately initiates a search for messages matching that specific criterion, and if “All Mailboxes” is selected at the top of the screen, the search will go through not only the currently selected folder, but every folder in that particular account to ferret out those messages. You can even combine these searches by typing in the other terms you want to use — for example, tap on “Flagged Messages” to start a search for all flagged messages, and then type in “Attachments” and tap on “Messages with Attachments” at the bottom of the “Suggested Searches” list and your results will be filtered to include only those messages that are flagged and have one or more attachments.

Renaming Albums in the iOS 10 Photos app

Creating Photo Albums and Shared Albums in the iOS 10 Photos app is relatively straight forward, but you may not have realized that you can also rename these albums directly on your iPhone or iPad, without having to take a trip over to the macOS Photos app or the iCloud.com web site.

It’s not obvious that you can do this as it’s hidden away behind a tap gesture that’s not entirely intuitive — while you probably already know that you can rearrange and delete albums from the main Albums and iCloud Photo Sharing views by tapping the “Edit” button in the top-right corner, once you’ve engaged editing mode, tapping on any of your album names will bring up the keyboard to allow you to edit the name of that album as well. The cursor will automatically be placed at the end of the name, and you can make any changes and simply tap the “Done” button on the keyboard to save them and return to the standard editing view.

Changing iPhone volume using Siri

Apple designed its new AirPods to be pretty easy to set up and use, but one thing that’s clearly missing is the ability to change the volume using hardware controls without reaching for your iPhone. Fortunately, if you regularly use AirPods without an iPhone or Apple Watch within reach, you might find it handy to know that you can actually change your iPhone’s volume using Siri voice commands.

Simply tap on the AirPods to activate Siri, and then issue an appropriate command like Increase the volume or Turn the sound down and Siri will respond appropriately, although Siri seems to increase and decrease the volume in larger increments than using the hardware buttons on the iPhone. You can also ask Siri what the current volume level is, which will be expressed as a percentage. You can also ask Siri to set the volume to a specific percentage, which might be more useful once you’ve experimented a bit and become familiar with your preferred listening levels.

Showing a Smart Folder in the iOS 10 Mail Widget

The addition of 3D Touch to the iPhone 6s has been a productivity boon for a lot of users, with information now more quickly accessible from the home screen and within key apps, and iOS 10 improved upon this by putting widgets directly behind key icons on the home screen, and expanding the menus. While most of these popup menus remain static, there are some minor things that can be customized in certain apps.

In the iOS 10 Mail app, for example, if you have a Smart Mailbox set up to appear in your mailbox list, this will automatically be displayed below the “Inbox” entry on the popup menu that appears when you 3D Touch on the Mail icon. While only one Smart Mailbox will appear on this menu, any one of them can be set to appear simply by placing it at the top of your mailbox list in the Mail app — iOS simply chooses the first enabled Smart Mailbox on the list and displays it on the popup menu.

Sadly, only the predefined Smart Mailboxes are supported here — even though you can add individual mailbox folders to the main list, they can’t be made to appear on the 3D Touch menu. Still, if you find yourself regularly looking at just flagged messages, messages from your VIP contacts, or messages with attachments in your inbox, it’s a useful shortcut.

Filtering your Message List in the iOS 10 Mail app

If you use the built in Mail app on your iPhone or iPad and deal with sifting through a lot of email messages, you’ll likely appreciate a small feature that Apple added in iOS 10, which gives you the ability to quickly and easily filter your message listing. A button in the bottom-left corner of the Mail app will toggle on a filtered view that provides quick filtering of messages in the current mailbox. By default, the filter will show you only flagged messages. However, if you tap on the “Filtered by” link that appears in the bottom status bar when the filter is enabled, you can refine the filter with other criteria, including unread messages, messages addressed To or CC’ed directly to your email address (as opposed to those from mailing lists), or only messages with attachments or messages from contacts on your VIP list. Multiple criteria can be combined here as well, so you could include both unread and flagged messages, but only those which include attachments.

Managing iMessage Apps in iOS 10

The ability to use iMessage Apps was one of the cooler new features added to iOS 10, but with so many developers adding their own little iMessage apps to their main apps, you may find your Messages app drawer quickly becoming inundated with new icons. Fortunately, it’s not difficult to remove or reorganize your iMessage Apps, or prevent new ones from automatically showing up when one of your existing iOS apps gains iMessage App support in an update.

Removing and reorganizing iMessage Apps is done in much the same way as normal apps on your home screen — just bring up the app drawer in iMessage by tapping on the app symbol to the left of the text entry field, and then tap-and-hold on any one of the apps until they all start jiggling. From there, you can drag them around to reorganize them, even between pages, or tap the “X” in the top right corner to remove the app entirely. Removing a dedicated iMessage App like a sticker pack from here will remove it entirely from your iPhone, iPad, or iPod touch; removing the iMessage App version of a standalone app, on the other hand, will only hide the iMessage App extension, leaving the main app untouched.

Customizing the Library View in the iOS 10 Music app

Apple made some arguably nice changes to its core Music app in iOS 10, departing from the Apple Music centric version that debuted with iOS 8.4 and putting the user’s own music library back front and center, where it belongs. One of the features that came back along with this, albeit in a slightly different form, was the ability to customize the main Library view to choose which organizational categories you want to see there.

Checking Activation Lock Status before purchasing an iOS Device

Apple’s Activation Lock feature, introduced three years ago with iOS 7, is a great security feature that’s been credited with a decline in theft rates. Like any good security system, however, it can be a bit of a double-edged sword; Apple has made Activation Lock so secure that it can be a problem for users who are trying to purchase a used iPhone (or other iOS device) legitimately — if the original owner of the device forgets to turn off the Activation Lock, or doesn’t realize that they need to, the buyer can basically end up with a brick.

Fortunately, Apple has addressed this by creating a Check Activation Lock Status web portal that anybody can use to determine if Activation Lock is enabled on a specific iPhone, iPad, or iPod. To use the service, you simply need to enter the serial number or International Mobile Equipment Identity (IMEI) number of the device in question, which any legitimate seller should have no problem providing you with. After entering the serial number or IMEI (and the captcha code to prove you’re a human), the site will return a simple response showing whether Activation Lock is on or off, followed by an explanation of what this means, and what actions should be taken to deactivate Activation Lock if necessary.

Sorting Playlists, Songs, and Albums in the Music app

The Music app got another somewhat quiet update in iOS 10.2, allowing you to now choose a sorted order for the playlist, song, album, and video listings in your own music library. A new “Sort” button appears in the top right corner when viewing these three categories. Playlists can be sorted by Playlist Type, Title, or Recently Added, while Song, Album, and Video views offer sorting by Title or Artist.

Note that sorting by Playlist Type is the standard order that was used in prior iOS versions, placing Genius playlists at the top of the listing, with all other playlists still mixed below alphabetically — despite the name, it still doesn’t distinguish between Apple Music and user-created playlists, for whatever reason. The sort button is understandably not available in other views such as Artists, Compilations, Composers, and Genres.

Enabling Star Ratings in the iOS 10.2 Music app

One of the more controversial changes in Apple’s iOS 10 Music app was the elimination of the longstanding star-based rating system for music tracks. It’s unclear whether this was just inadvertently left out in the redesign or whether Apple felt that the new love/dislike system was enough — but clearly somebody at Apple got the message, as the ability to use star ratings has quietly returned in iOS 10.2.

It’s still hidden by default, but if you’re an iTunes power user who has gotten used to being able to rate your tracks on a sliding scale — a feature that’s been available in iTunes and on the iPod since its very inception — you’ll be happy to know that a quick trip into the Music section of your Settings app provides an option to toggle the feature back on.

While Apple has brought the star rating feature back, it’s moved it into the track menu, rather than hiding it behind the artwork as it was in iOS 9. Tapping and holding on a track, or tapping the ellipsis button in the bottom right corner of the “Now Playing” screen will bring up the menu, and if you’ve enabled star ratings in your settings, a “Rate Song…” option should now appear there. Ratings should also once again sync back to your iTunes library via direct sync, Apple Music, or iTunes Match, however this doesn’t replace the love/dislike system — if you’re an Apple Music user, star ratings won’t affect the recommendations you see in the “For You” section.

Using Double Tap to Control Play/Pause on AirPods

Apple’s wireless AirPods automatically pause music playback when one or both of the buds are removed from your ears during use. But if you’d prefer to control play/pause with touch controls without having to remove AirPods from your ears, Apple has given users a way to do so. While your AirPods are connected, go to Settings > Bluetooth on your iOS device and touch the “i” to access the information screen for your AirPods. On that screen, you’ll be able to change a number of settings, including the Double-Tap controls. AirPods are set by default to control Siri with a firm double tap — here, you can switch the setting to Play/Pause instead.

In switching this setting, users are giving up immediate double tap access to Siri. However, that tradeoff is somewhat mitigated if you’re using an iPhone 6s or later, or a 9.7” iPad Pro. Those devices allow anytime use of “Hey Siri,” which means it can still be easy and convenient to access Siri hands-free, as long as you’ve allowed use of “Hey Siri” in Settings — and as long as you’re close enough to your iPhone. Some users of the newest Apple devices may find this option makes more sense.

Keeping the Christmas Tree Lights On with HomeKit

If you’ve got more than a couple of lights tied into your HomeKit system, you’ve probably gotten accustomed to using Siri commands like “Turn off the lights” when you’re leaving home, going to bed, or just otherwise want to de-illuminate your home. Of course, in that case, this time of year you’re probably going to be tempted to plug your Christmas tree or other holiday lights into a HomeKit-compatible plug so that you can control them using Siri and HomeKit automation. It’s a great idea, but suddenly you might find yourself avoiding Siri commands to turn all of your lights off at home, or in a given room if you still want to leave the Christmas lights on.

Showing Holiday Memories in iOS 10 Photos

If you’ve got a few years of photos available on your iPhone, the new Memories feature in the iOS 10 Photos app can be a great way to go back and relive significant events from past years. Photos will go back and automatically scan through your photo collection for groupings of photos by people and places and put them in collections, and Apple has even put the intelligence in place to figure out holidays — based on your home country — and organize your Memories accordingly by paying closer attention to photos around those times of year, and putting appropriate titles on them.

If you’re not seeing holiday memories and you think you should, check the setting for Holiday Events under Photos & Camera in the iOS Settings app. Also be sure that your regional setting, found under Settings, General, Language & Region is set to the correct country — which holidays are selected are based on this setting.

Working with Threads in iOS 10 Mail

Apple has made some nice changes to the way that message threads are handled in the iOS 10 Mail app, replacing the prior message sub-list with an inline conversation view that users of alternative mail apps and platforms like Gmail will find far more familiar. In addition to presenting all of the messages in a single threaded view, in the Mail app now includes all of the messages in your entire mail account by default, rather than only those in the current mailbox or folder.

Of course, if you don’t like this fully threaded view there are still options to turn it off. The Mail section in the main iOS Settings app now includes a Threading section which, in addition to the global “Organize by Thread” option found in prior iOS versions, now also includes settings to sort threads in reverse chronological order, as well as turn off “Complete Threads” if you want to revert the pre-iOS 10 behavior of only showing messages from the current mailbox/folder in each thread. In the latter case you’ll still get the newer threaded view — there’s no way to go back to the old hierarchical message list design — but any messages that are not contained in the same mailbox/folder as the current message won’t be displayed.

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