Establishing a workplace that is not only comfortable but also allows for growth is a challenging task. The modern-day workplace requires more than just the right tech and office space to run. When establishing a modern workplace, you should consider the right tools that can help you save money and work effectively.
These tools grant you the upper hand of cost-effectiveness, less physical work, remote accessibility, and plenty of storage for all your data. Here, we’re going to discuss some of the most important tools that a business should have, as well as the solutions that come with them.
Modern problems and their solutions
● Microsoft Teams – For Better Communication
Communication is a serious issue, even in smaller businesses, which you can mitigate with the help of a good communication platform.
Microsoft Teams offers a suite of communication features to address issues you may incur while developing a modern workplace. It is a cost-effective tool for small businesses, contributing to workplace communication, collaboration, and productivity through automated workflow.
Integrated with Microsoft 365, Teams offers you the privilege of connecting with organizations and communicating with customers without having to switch to a different software. Listed below are some other advantages of Microsoft Team;
- Chat and messaging
- Meetings
- Live events
- Integration with 250+ apps
- Reduced emails
- Cyber Security
- Task management
- Bots and automation
- Inline message translation
- Reporting & Analytics
● Evernote – Solution to organizing your notes
Along with making sure that you can effectively communicate with your employees, you also need to better organize different aspects of your business. And for that, you can use Evernote.
Evernote is a versatile, all-in-one solution for taking notes. It allows you to save notes in many forms, such as text, image, video, voice, or video-clipping. You can also capture ideas whenever the inspiration strikes. If you have this, you have a complete solution to organize your business and manage your preferred goals.
Some of the benefits of Evernote include:
- Versatility
- Cross-platform integration
- Accessibility
- Easy information gathering
- Collaborative workspace
- Document scanning
- Advanced AI
- Personalization
● Google Drive – A comprehensive storage tool
Do you want to transform your workplace into a paperless office? Not only is it sustainable, but it is also economical. How can you do that?
Google Drive is comprehensive tool that gives you a plenty of space to store your documents and set boundaries on who can access them. It also allows you to access and edit any file anytime, anywhere.
Google Drive gives you the free hand to open and edit more than thirty types of files.
Let’s consider why you should prefer Google Drive over the other platforms.
- It is easily accessible and compatible with many devices.
- It not only stores files but also allows you to edit them.
- The easy search feature of Google Drive can save you time.
- Transferring files is much easier through it.
- Free storage up to 15 GB free of cost makes it more economical than others.
● Bitrix-24 – Providing marketing solutions
It’s important that you improve your business’s overall image, and the best way to do that is with modern marketing solutions. Marketing lets you grow your audience and set expectations for your business, which is where Bitrix-24 comes in.
Bitrix-24 is an advanced app that helps you connect with your co-workers, and focus on building your brand’s presence in the market. Its features extend beyond communication and team collaboration to managing tasks and customer care.The key features of Bitrix 24 include
- Online communication
- Customer relationship management tools
- Project management tools
- Email marketing
- Workflow automation
- Lead generation
- Customer support
- Contact center
- Expanse tracking
● Artlogo – Artistic approach to business
An important step to going completely paperless is having an online signature. And if you want to design something that fits your brand’s unique style, Artlogo can help. It is a tool that can help you make an online signature.
Along with using it to sign off on emails and internal documentation, you can make it part of your brand identity too. It helps you stand out in a market saturated with minimalist and simple designs or logos.
Some of the benefits of using Artlogo are;
- Fast preview delivery within 1-2 business days
- Customer satisfaction preference
- Lifetime investment
- Professional handmade signatures
- Highly recommended by the customers
● Xero – Your financial advisor
When building your business, it’s important to focus on it’s finances. Finance is a core pillar of any company, and Xero is an accounting software purposely built up for small businesses.
Xero offers to make it easier for entrepreneurs and other small businesses to understand the complex accounting processes they must face. It allows you to pay bills, accept customer payments, claim expenses, manage contracts, and store files.
The main feature of Xero is that it provides you with high-level accounting systems. Other features include
- Faster payments
- Saves time
- Automated bank feeds
- Accessibility
- Unlimited users
- Optimization with mobile
- No backups are needed
- Financial information availability
- Powerful forecasting
● iLobby – Managing your visitors
Many people will visit your workplace daily, so how will you keep track of them while keeping your employees safe? The answer is iLobby.
iLobby is a visitor management software (VMS) designed to enhance security and help keep track of the people coming in and out of your business.
Some of the advantages of iLobby are
- Badge printing
- Legal document requirement
- Notification alert
- Image capturing of visitors
- ID scanning
- Offline accessibility
- Security management
- Location tracking
- Historical reporting
- ‘Third-party integrations
Conclusion
Thinking outside the box allows for a range of unique solutions, especially with what tools you use in your business. From helping you manage your presence online to helping you manage your company’s finances, these tools offer a wide variety of solutions for their clients. But not only will they improve your efficiency, it is also a major draw for your business, as it brings in a lot more professionals to your business.
References:
https://www.forbes.com/advisor/business/software/microsoft-teams-vs-zoom/
https://www.bitrix24.com/about/blogs/bitrix24-tips-and-updates/top-10-new-bitrix24-features-you-absolutely-must-try-in-2019.php
https://artlogo.co/pages/reviews
