We live in a time when digital technology is developing at an unrealistic pace. Every year it becomes more difficult to take in so much different content. To cope with such an influx of information, you have to learn how to structure and present it correctly. Structuring and planning a presentation is a time-consuming process that not everyone can handle. Nevertheless, most knowledgeable people have the necessary experience to carry out the process successfully. All this knowledge comes together with one goal: to convey the essence as simply and clearly as possible, while keeping the message and idea fully revealed.

Top 5 Ways to Organize and Structure Your Presentation — 2021 Guide

Your main goal is to define the message of the presentation. You need to specify the theme of its project and the tone. The work can be entertaining and informative as well at the same time as inspiring or encouraging. Different objectives are defined for each message. If your main goal is to achieve something in the business, then your presentation should be more rigorous and persuasive, but without losing its informative nature. Another case is when you are preparing a project for a celebration or just an event without a business setting. Then it is a good idea to set an entertaining tone.

Today, there are ready-to-use items that are equipped with everything you need to build professional projects. Feel free to use presentation themes, change their components, and introduce yourself to the audience in an unusual way.

Design of the Presentation

Top 5 Ways to Organize and Structure Your Presentation — 2021 Guide

One of the most important aspects of developing a presentation is the design. Above all, it must be consistent with the main topic, so that the mood of the work is felt. However, there are challenges here, and they are quite interesting. In order to design the presentation, you need to be reasonably good at it. But not all of us have these skills and it would be difficult to design a project ourselves. However, there is a fairly simple solution to this problem that you will probably find to your liking. It is the use of ready-made templates, which will make your life very easy. There are many marketplaces for just such cases, for example, on MasterBundles you can easily find templates suitable for your taste and purpose. These tools are very easy to work with and do not allow you to create a design from scratch, selecting color schemes and arrangement of components.

What Is & What Could It Be

The most essential aspect to always put first is that the presentation should be of interest to your audience. You should be sure to take facts and stories that the listener will want to learn new without losing interest.

At the heart of this task is the presentation and storytelling of the subject matter. In other words, you should share a variety of facts about all the realities of the topic. Then the problem that you have to solve with some story comes into play. More specifically, you should make some kind of prediction or share your opinion on the above facts. This technique will occur several times in your presentation.

Finally, you need to prepare a conclusion to the project. It almost always involves finding or already stipulating solutions. And, of course, you have to encourage the audience to support you or to follow your decision.

The Pitch Method

Top 5 Ways to Organize and Structure Your Presentation — 2021 Guide

This method offers us a more creative approach. Here the use of facts is rapidly reduced and a summary and account of what is happening comes to the fore. After defining and clarifying for the audience, the problem to be dealt with by the people should be highlighted. However, it should be pointed out straight away that any problem can be solved.

In the main part we should provide several options for solving the problem, but some may be very complicated and nerdy, while others may be motivating. You should show the audience the difference between the two.

And, of course, at the end of the presentation, you must show how to make the motivating solution to the problem a reality. Share details, ideas and show your ability and professionalism to solve such problems.

But & Therefore Structure

Top 5 Ways to Organize and Structure Your Presentation — 2021 Guide

The Situation-Solution method is now very popular in most companies. Such a presentation necessarily contains three sections. The project starts with an analysis of the situation. You need to be objective, describe and tell it like it really is. Present good and bad things equally, but end the initial stage on an obscure note.

The main part lies in complicating the issue. This is where you have to question: whether a good outcome is valid at all?

Finally, explain to others how the current product or service you are offering can solve potential problems. The best solution here is to provide evidence to add credibility to the case.

The Drama

This method immediately brings all the problems into clarity. In the beginning, it is worth letting the audience know that things may not be perfect, but things are generally going well. However, there are problems that we simply cannot ignore. The next thing is to make it clear that while we are not doing anything, things are getting worse and if they continue, we will end up at the bottom.

At this point, the listener’s interest should be heightened by the fact that there is a solution after all. And provide ways of solving the problem with solid arguments and facts.

And at the end, on a positive note, let the audience know that this will really help us and be a lesson, but one that we have coped with very well.


All of these methods are excellent for a variety of purposes and are the best of their kind. They help to organize and structure the presentation properly. However, it is worth examining and analyzing them to see when and where they should be used. With an ideal selection, you can be sure that you will get the results you want.

iLounge author Lucy Bennett

Lucy Bennett is a Contributing Editor at iLounge. She has been writing about Apple and technology for over six years. Prior to joining iLounge, Lucy worked as a writer for several online publications.